How to change default font, font size, margins, etc. in Microsoft Word 2007

If you are wondering how to change the default settings of a Word document (page layout, font size, font type, margins, paragraph  spacing, page border, etc.) then read on.

Every time you open a new Word document, a copy of the default Word template is displayed (as document 1, document 2, etc.)

The name of the default template is Normal.dotm (the .dotm is an extension for macro enabled word template document). The Normal.dotm file exists in the Templates folder.

To locate the Template folder, do the following:

  1. Click the Office Button and click Open (or “Ctrl+O”). The Open dialog box appears.
  2. From the Look in folders (available on the left hand side of the dialog box), click the Trusted Templates folder.
  3. Locate the file Normal.dotm and double-click to open.
  4. The edits you save in this document will be reflected next time you open a new Word document.

template folder

To change default font, font size, font type, font color, etc. in the Normal.dotm

  1. While your Normal.dotm document is open, from the Word Ribbon, click the Home tab. Under the group Styles, click the dialog box launcher icon  available on the right bottom corner. The Styles gallery dialog box appears.
  2. From the Styles gallery, select the style element Normal. Click the down arrow button on the right hand side.
  3. From the drop-down menu, click Modify. Modify Style dialog box appears. Under the section Formatting, change font, font size, font type, font color, text alignment, line space, paragraph spacing, paragraph indenting, etc.
  4. To make advance changes, click the Format button available at the left bottom corner of the Modify Style dialog box.

To make changes in the page margins

  1. While your Normal.dotm document is open, click the Page Layout tab. Now, within the group Page Setup, click the dialog-box launcher icon available on the right bottom corner. The Page Setup dialog box appears.
  2. Click the tab Margins in the dialog box.
  3. Under the section Margins, edit  the  left, right, top and bottom margins.
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How to format a Table of Content in Word

A Table of Content can be formatted easily to make it more presentable. Font, font size, line space, etc. in a Table of Content can be controlled from the Styles gallery.

Procedure

  1. Open your Word document.
  2. On the Word Ribbon, click the Home tab.
  3. Within the group Styles, click the dialog box launcher icon dialog box launcher on the right bottom corner. The Styles dialog box is displayed.
  4. If your document has a Table of Content generated automatically, you can find the style controls TOC1, TOC2, etc. in the Styles dialog box for the corresponding heading levels 1, 2, etc. in the Table of Content (i.e. TOC1 represents first level heading, TOC2 second level heading, and so on.
  5. To change the format of the first level heading in the Table of content, hover the mouse cursor over the style control TOC1. TOC1 is highlighted with a surrounding square box and a down-arrow button on the right.
  6. Click the down arrow button. A drop-down list appears.
  7. Click the Modify from drop-down list. The Modify Style dialog box appears. Here, you can edit font, font size, character type, color, etc.
  8. If you want to edit even the paragraphs, border, tab related properties then click the Format button available at the bottom left corner and select a format type from the drop-down to edit.

You can also visit the following article to learn more about updating and formatting table of contents:

https://wordknowhow.wordpress.com/2013/03/28/updating-and-formatting-table-of-contents/

To create a table of content automatically, visit the following article in my blog:

https://wordknowhow.wordpress.com/2013/03/26/how-to-create-a-table-of-contents-automatically-in-word/