How to fix multilevel list in Word

 

Sometimes, it could be a gruesome experience fixing multilevel lists in your Word document, more so if document contains hundreds of pages with multiple heading levels. In this article, I am going to discuss a few tricks to quickly get rid of the mess and streamline your document as quickly as possible.

I am assuming that you already know how to create multilevel list in Word (if not, here is how: https://wordknowhow.wordpress.com/2013/01/30/how-to-use-multilevel-numbered-headings-in-the-word/).

In your current document where the list numbering has gone wrong:

1.   Select a first heading level in your document and then from the Word Ribbon menu, under the tab Home, within the group Paragraph, click the Multilevel List icon. A drop-down list appears. See below image.

2.   From the drop-down list, click the option Define New Multilevel List. Define New Multilevel List dialog box appears.

Picture3

3.   From the dialog box, click the button More (available on the left bottom corner). The dialog box expands with additional fields. At this juncture, understand that the main reasons for the numbered headings going out of order is due to the missing links between heading levels you have applied in your document and corresponding default heading styles of Word. We will restore the links using the Define New Multilevel List dialog box.

4.   In the dialog box, you can see the heading levels as 1, 2, 3,….9 on extreme left under the label “Click level to modify”. Assume that these are the heading levels in your document. Click heading “1” and subsequently from the drop-down list Link level to style , select Heading 1 style.

Picture2

Similarly, restore connections for the rest of the heading levels (heading 2, 3, …etc.) in your document. Click OK.   Once your are done with establishing connections between the heading levels in the document to  default heading levels, apply the same to all heading 1s,  all heading 2s, etc. in the document. Keeping your heading 1 selected in the document, click Alt+O+S. The Styles pane appears on the right.

1.   Locate the heading level 1 in the Styles pane.Place mouse cursor over it. The heading level gets selected.

2.   Click the down arrow button on the extreme right. A drop-down list appears. See below image.

3.   From the drop-down list, click option Update Heading 1 to Match Selection. As a result, all the Heading 1s in your document will be linked to default heading 1. Do the same for the rest of the levels (heading 2, heading 3, etc.) in your document.

Picture1

 

 

How to create multilevel lists in Word

Creating and fixing multi-level numbered headings in Word might seem to be a bit tricky for the first time users. Nevertheless, if you know the correct procedure, it would be a piece of cake!

Note: If you’ve already created a list, but ran into a problem, read this to fix your list: https://wordknowhow.wordpress.com/2013/05/20/how-to-fix-multilevel-list-in-word/

Follow the steps stated below to create a new multilevel numbered list the correct way:

The Procedure

Firstly, we will define the multilevel numbering for the heading levels using Multilevel List feature.

1.     Open the Word document in which you want to apply numbered headings.

2.     From the Word Ribbon menu, under the tab Home and within the group Paragraph, click the Multilevel List icon multi list button .  A drop-down menu appears.

(Click the image to view in full screen)

define new multi level list

2.     From the drop-down menu, select the option Define New Multilevel List (at the bottom of the menu). The “Define New Multilevel List” dialog box pops up.

3.     Click the More button  (Picture1)  available at the bottom of the dialog box. The dialog box expands to show additional fields (see below image).

define new multi level list dialog
Create First Level Heading   (or define number format for the first level heading)

4.     Click level “1” from Click level to modify selection box (on the top left hand side of the dialog box).

5.     From the drop-down list named Link level to style, select “Heading 1”.  This way, you are linking heading level “1”  (that you will use in your document) to Word’s default Heading 1 style from the Styles gallery. Later, you can modify style for each heading as you wish.

6.     In this step, enter a numbering format for your heading level 1 in the field Enter formatting for number from the drop-drop-down list Number style for this level. So, the format you select from the drop-down list will appear in the Enter formatting for number field. You can delete the default number format appearing in the Enter formatting for number field and choose your own.

Important:
a.    You can reset the value in the Enter formatting for number field by selecting a value from the spin box Start at.
b.    If you find the field Number style for this level as disabled, clear the check box Legal style numbering.
Creating Second Level Heading

7.     Similarly, select level “2” from Click level to modify selection box.

8.     Link level 2 to Word’s default Heading 2 by selecting “Heading 2” from the Link level to style drop-down list.

9.     Delete whatever appears (by default) in the field Enter formatting for number to apply a new number format. From the field Include level number from, select Level 1 (as a prefix) for the second level heading. Apply a dot (.) or anything you would like after the prefix number. I prefer a dot.

10.     After a dot (.)select a numbering format for the Level 2 heading (e.g. 1.1). You are done.

11.     Similarly, you can keep adding levels as needed. While creating the third heading, select Level 1 and Level 2 headings as prefixes from the Include Level Number from field and then select a number format for the Level 3 heading (e.g. 1.1.1 ).

The following example shows how to construct the Heading level 4.

untitled
Once you are done with defining number format for all the headings, you can view the same being updated in the Styles gallery, under the tab Home, within the group Styles in the Ribbon. Or, you can open the Styles window by pressing Shift+Ctrl+Alt+S.

Now, select text in your document (which you want as a heading) and then click the relevant heading style (which you have just created) from the Styles gallery.

Please note that you may not see all the  multilevel heading levels (that you have just created) in the gallery depending on the configuration of the Style Pane Options. You can open the Style Pane Options dialog box by clicking the Options link available at the bottom of the Styles gallery pane. See below image.

untitled

The Style Pane Options window appears. Click Select styles to show drop-down list and select the option All Styles from the list. Click OK. Now you can view all the 9 heading levels with multilevel numbering in the Styles gallery.
Modify the appearance of the headings

You can modify the style (font, numbering, etc.) of the headings from the styles gallery by selecting Modify from the right-click menu of each heading and then clicking the Untitled button from the Modify Style dialog box.

For example, if you want your Heading 1 to have font “Cambria”, font size “14”, Bold, color Blue then configure these in the Modify Style dialog box as shown in the following screenshot.

untitled

You can also apply these style by clicking the Format  button available at the bottom of the Modify Style dialog box and then clicking the Font from the sub-menu. This will display the Font dialog box where you can apply font styles for Heading 1.

Similarly, you can modify other properties of the headings by selecting the appropriate options from the Format sub-menu.

Please let me know in the comment section if you have any difficulty understanding the procedure or if you have any other queries, suggestions, etc. I will be more than happy to help you out! Thank you.

The following post could also be helpful to you:

https://wordknowhow.wordpress.com/2013/05/20/how-to-fix-multilevel-list-in-word/

What is Content Marketing?

Advertisements

Welcome to the Gutenberg Editor

Of Mountains & Printing Presses

The goal of this new editor is to make adding rich content to WordPress simple and enjoyable. This whole post is composed of pieces of content—somewhat similar to LEGO bricks—that you can move around and interact with. Move your cursor around and you’ll notice the different blocks light up with outlines and arrows. Press the arrows to reposition blocks quickly, without fearing about losing things in the process of copying and pasting.

What you are reading now is a text block the most basic block of all. The text block has its own controls to be moved freely around the post…

… like this one, which is right aligned.

Headings are separate blocks as well, which helps with the outline and organization of your content.

A Picture is Worth a Thousand Words

Handling images and media with the utmost care is a primary focus of the new editor. Hopefully, you’ll find aspects of adding captions or going full-width with your pictures much easier and robust than before.

Beautiful landscape
If your theme supports it, you’ll see the “wide” button on the image toolbar. Give it a try.

Try selecting and removing or editing the caption, now you don’t have to be careful about selecting the image or other text by mistake and ruining the presentation.

The Inserter Tool

Imagine everything that WordPress can do is available to you quickly and in the same place on the interface. No need to figure out HTML tags, classes, or remember complicated shortcode syntax. That’s the spirit behind the inserter—the (+) button you’ll see around the editor—which allows you to browse all available content blocks and add them into your post. Plugins and themes are able to register their own, opening up all sort of possibilities for rich editing and publishing.

Go give it a try, you may discover things WordPress can already add into your posts that you didn’t know about. Here’s a short list of what you can currently find there:

  • Text & Headings
  • Images & Videos
  • Galleries
  • Embeds, like YouTube, Tweets, or other WordPress posts.
  • Layout blocks, like Buttons, Hero Images, Separators, etc.
  • And Lists like this one of course 🙂

Visual Editing

A huge benefit of blocks is that you can edit them in place and manipulate your content directly. Instead of having fields for editing things like the source of a quote, or the text of a button, you can directly change the content. Try editing the following quote:

The editor will endeavor to create a new page and post building experience that makes writing rich posts effortless, and has “blocks” to make it easy what today might take shortcodes, custom HTML, or “mystery meat” embed discovery.

Matt Mullenweg, 2017

The information corresponding to the source of the quote is a separate text field, similar to captions under images, so the structure of the quote is protected even if you select, modify, or remove the source. It’s always easy to add it back.

Blocks can be anything you need. For instance, you may want to add a subdued quote as part of the composition of your text, or you may prefer to display a giant stylized one. All of these options are available in the inserter.

You can change the amount of columns in your galleries by dragging a slider in the block inspector in the sidebar.

Media Rich

If you combine the new wide and full-wide alignments with galleries, you can create a very media rich layout, very quickly:

Accessibility is important — don’t forget image alt attribute

Sure, the full-wide image can be pretty big. But sometimes the image is worth it.

The above is a gallery with just two images. It’s an easier way to create visually appealing layouts, without having to deal with floats. You can also easily convert the gallery back to individual images again, by using the block switcher.

Any block can opt into these alignments. The embed block has them also, and is responsive out of the box:

You can build any block you like, static or dynamic, decorative or plain. Here’s a pullquote block:

Code is Poetry

The WordPress community

If you want to learn more about how to build additional blocks, or if you are interested in helping with the project, head over to the GitHub repository.


Thanks for testing Gutenberg!

👋

All you need to know about shapes in Word(insert shape, fill color, add text, change shape, group shape, rotate shape)

How to insert a shape in a Word document?

To insert a shape

  1. On the ribbon menu, under the tab Insert, within the group illustrations, click icon Shapes.  A drop-down list appears with various shapes.
  2. Click a shape, the mouse cursor changes to a ‘+’ sign.
  3. Draw the shape in your document.
  4. Resize the shape by dragging the resize handles.

To add/remove fill color and outline color of a shape

  1. Select the shape in the document.
  2. Click tab Format under Drawing Tools.
  3. Within group Shape Styles, click icon Shape Fill and then
    1. Select a fill color from the palette.
    2. Click ‘No Fill’ to remove fill color.
  4. Within group Shape Styles, click Shape Outline, and then
    1. Select an outline color for the shape.
    2. Click ‘No Outline’ to remove the outline color of the shape.

How add text to a shape in Word

  1. Select a shape and right-click.
  2. From the right-click menu, select option Add Text.

 

How to change a shape?

  1. Select the shape in the document.
  2. Click tab Format under Drawing Tools from the ribbon menu.
  3. Within group Insert Shape, click Edit Shape.
  4. From the drop-down list, select option Edit Shape.
  5. Select a new shape.

How to group shapes in a document

  1. On the ribbon menu, under the tab Insert, within the group illustrations, click Shapes.
  2. Press and hold the keys CTRL or SHIFT or CTRL+SHIFT and click the shapes one by one.
  3. Right-click and click Group and the click Group from the sub menu.

How to rotate a shape

  1. Select the shape.
  2. Click tab Format under Drawing Tools from the ribbon menu.
  3. Within the group Arrange, click Rotate.
  4. From the drop-down menu, select any of the options or click ‘More Rotation Option’.
  5. In the Layout dialog box, under the tab Size, enter the angle of rotation.
  6. Click OK.

How to rotate text inside a shape

  1. Select text inside a shape.
  2. Click tab Format under Drawing Tools from the ribbon menu.
  3. Within the group Text, click Text Direction.
  4. Select an option from the drop-down list.

About me

How to rotate a picture?


//

To rotate a picture?

  1. Select the picture.
  2. On the ribbon menu, click the tab Format under Picture Tools.
  3. Within the group Arrange, click icon Rotate.
  4. From the drop-down list, select an option to rotate the picture. To provide a custom angle for rotation, select “More Rotation Options…” and provide an angle under section Rotation.

How to add caption to a picture?

  1. Select the picture.
  2. On the ribbon menu, under the tab References, within the group Captions, click Insert Caption. Caption dialog box appears.
  3. Enter a caption for the picture in the Caption field.
  4. Click OK.

Shortcut key method

  1. Select the picture.
  2. Press keys ALT, S, P (one key after another)
  3. Follow step 3 and 4 of the above procedure.

 

 

How to add and remove border (colored border) around a picture


//

 

First method:

  1. Select the picture.
  2. On the ribbon menu, click the tab Format under Picture Tools.
  3. Within the group Picture Styles, click Picture Border. From the drop-down, select the border color

Second method:

  1. Select the picture.
  2. On the ribbon menu, under the tab Home, within the group Paragraph, click the down arrow icon
  3. Within the group Picture Styles, click Picture Border. From the drop-down, select the border color.
  4. Select the image.
  5. On the ribbon menu, under the tab Home, within the group Paragraph, click the down arrow button beside Borders. A drop-down list appears.
  6. Select option Borders and Shading. Borders. Borders and Shading dialog box appears.
  7. Under the tab Borders, select border type as Box. Select color and width of the border lines.
  8. Click OK.

Shortcut key method:

  1. Select the picture.
  2. Press the ALT key and then press keys J P S O one after another.
  3. Select the border color and press ENTER.

How to fix position of an image in a Word document?

To fix a picture in a line in the document

  1. Select and drag the picture to the line in the document.
  2. On the ribbon menu, click the Format tab under Picture Tools.
  3. Under Format tab, within the group Arrange, click Wrap Text.
  4. Select option In Line with Text from the drop-down list.

Shortcut key method to insert a picture

  1. Select and drag the picture to the line in the document.
  2. While keeping the picture selected, press the ALT key and then press the keys J P T W I one after another.

How to insert a pictures into a Word document (offline and online)

How to insert a pictures into a Word document

  1. Place mouse cursor in the document where you want to insert the picture
  2. On the ribbon menu, under the tab Insert, within the group Illustrations, click Pictures. The Insert Picture dialog box appears.
  3. Browse and select the picture from your system.
  4. Click Insert. Word inserts the picture in the cursor position.

 

Shortcut key method to insert a picture

  1. Place the cursor in the document where you want to insert the picture.
  2. Press the ALT key and then press keys N and P one after another. The Insert Picture dialog box appears.
  3. Follow steps 3 and 4 of the above procedure.

 

How to insert pictures from an online source

  1. Place mouse cursor in the document where you want to insert the picture.
  2. On the ribbon menu, under the tab Insert, within the group Illustrations, click Online Pictures. Insert Picture dialog box appears.
  3. You can either search free clip art pictures in Office.com (royalty free) or search images in entire Internet world using Bing search engine.
  4. Select an image and click Insert.

How to import content from a Word document to PowerPoint or convert Word document to PowerPoint

You can import content from a Word document to a PowerPoint presentation without much difficulty. This saves you from significant manual effort otherwise required to copy paste content from Word to PowerPoint.

The procedure is pretty straight forward too.

Procedure:

  1. Start PowerPoint.
  2. Click File and then click New (or CTRL+N) to create new presentation.
  3. On the Insert tab, within group Slide, click New Slide. A drop-down appears.
  4. Select Option Slides from Outline…from the drop-down list. You are done.

 

Important: Before you import a Word document to PowerPoint, make sure that the document is properly formatted.

If you are not using any heading styles, PowerPoint places each paragraph in individual slides. Therefore, content should be in single paragraph to find a place in single slide.

If you are using heading styles (heading 1, heading 2, etc.), PowerPoint creates a new slide for each subsequent similar headings i.e. two subsequent Heading 1s will have two different slides in the presentation. The content that would appear along with a Heading 1 slide must have a heading style lower i.e. Heading 2, Heading 3, etc.

How to remove recent documents in Word

The Recent Documents (FILEà Open à Recent Documents) in Word lists the most recent documents you have worked. Quite a handy feature, which enables you to quickly locate a recent document and saves you from the pain of browsing through folders. Word provides the flexibility to choose the number of recent documents to appear.

However, if you don’t want people (with whom you share your system) to know the documents you are currently working, you can restrict Word not to display none of the recent documents.

Procedure

  1. Click FILE and then select Options from the bottom of the menu. The Word Options dialog box appears.
  2. Click category Advanced from the left hand side pane.
  3. On the right hand side, under the section Display, reset the value to zero in the field “Show this number of recent documents”.
  4. Click OK.

test