Monthly Archives: May 2014

How to import content from a Word document to PowerPoint or convert Word document to PowerPoint

You can import content from a Word document to a PowerPoint presentation without much difficulty. This saves you from significant manual effort otherwise required to copy paste content from Word to PowerPoint.

The procedure is pretty straight forward too.

Procedure:

  1. Start PowerPoint.
  2. Click File and then click New (or CTRL+N) to create new presentation.
  3. On the Insert tab, within group Slide, click New Slide. A drop-down appears.
  4. Select Option Slides from Outline…from the drop-down list. You are done.

 

Important: Before you import a Word document to PowerPoint, make sure that the document is properly formatted.

If you are not using any heading styles, PowerPoint places each paragraph in individual slides. Therefore, content should be in single paragraph to find a place in single slide.

If you are using heading styles (heading 1, heading 2, etc.), PowerPoint creates a new slide for each subsequent similar headings i.e. two subsequent Heading 1s will have two different slides in the presentation. The content that would appear along with a Heading 1 slide must have a heading style lower i.e. Heading 2, Heading 3, etc.

How to remove recent documents in Word

The Recent Documents (FILEà Open à Recent Documents) in Word lists the most recent documents you have worked. Quite a handy feature, which enables you to quickly locate a recent document and saves you from the pain of browsing through folders. Word provides the flexibility to choose the number of recent documents to appear.

However, if you don’t want people (with whom you share your system) to know the documents you are currently working, you can restrict Word not to display none of the recent documents.

Procedure

  1. Click FILE and then select Options from the bottom of the menu. The Word Options dialog box appears.
  2. Click category Advanced from the left hand side pane.
  3. On the right hand side, under the section Display, reset the value to zero in the field “Show this number of recent documents”.
  4. Click OK.

test

 

How to add a new word to Word’s spell check dictionary, create a custom dictionary, and change default dictionary

How to add a new word to Word’s spell check dictionary?

Word highlights a new word (not included in its main dictionary) with a wavy red underline to show it as a misspelled word. If you want a new word to add to the main dictionary, you have two ways:

First method (automatically):

  1. In the document, right click the Word with the wavy red underline.
  2. From the right-click menu, select option Add to Dictionary. The new word is added to the default dictionary.

 

Second method (manually):

  1. Click the File tab on the Ribbon menu.
  2. From the File menu, select Options. Word Options dialog box appears.
  3. On the Word Options dialog box, click category Proofing on the left pane.
  4. On the right hand pane, click the Custom Dictionaries button. Custom Dictionaries dialog appears.
  5. In the Custom Dictionaries dialog, click Edit Word List button.
  6. Type the new word in the Word(s) field. Then click Add.

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How to create a custom dictionary and set the same as the default dictionary to which new words are added

To create a custom dictionary

  1. In the Custom Dictionaries dialog box (see step 4 of above), click the New button.
  2. Enter the name of the new dictionary. Click Save.

 

How to use a custom dictionary as the default dictionary to hold the new words

After you have created a new dictionary as shown above using the Custom Dictionaries dialog box, select the dictionary and then select the language from the Dictionary Language list.

Word creates a new language category and places the custom dictionary under the language.

 

How to change default dictionary

If a language has multiple dictionaries listed in the Custom Dictionaries dialog box, and you wish to change the default dictionary for the language then select the custom dictionary and click the Change Default button.

 

 

How to convert PDF to Word Doc in MS Word 2013

For me, this is the coolest of all the new features of Word 2013, the ability to convert PDFs to editable docs in Word. The process is dead simple and the output is equally good. So, no more trying your luck with online PDF converters or freewares with unpredictable results.

The procedure

  1. Click FILE.
  2. Click Open.
  3. Click Computer.
  4. Click Browse (from bottom). The Open dialog box appears. Select the PDF from your computer. If you are unable to see any PDF in the target folder, on the Open dialog, select option All Files.
  5. Click Open. Word displays a warning message. Click Ok.
  6. Click Save As from FILE menu to save the document.

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