Author Archives: wordknowhow

All you need to know about shapes in Word(insert shape, fill color, add text, change shape, group shape, rotate shape)

How to insert a shape in a Word document?

To insert a shape

  1. On the ribbon menu, under the tab Insert, within the group illustrations, click icon Shapes.  A drop-down list appears with various shapes.
  2. Click a shape, the mouse cursor changes to a ‘+’ sign.
  3. Draw the shape in your document.
  4. Resize the shape by dragging the resize handles.

To add/remove fill color and outline color of a shape

  1. Select the shape in the document.
  2. Click tab Format under Drawing Tools.
  3. Within group Shape Styles, click icon Shape Fill and then
    1. Select a fill color from the palette.
    2. Click ‘No Fill’ to remove fill color.
  4. Within group Shape Styles, click Shape Outline, and then
    1. Select an outline color for the shape.
    2. Click ‘No Outline’ to remove the outline color of the shape.

How add text to a shape in Word

  1. Select a shape and right-click.
  2. From the right-click menu, select option Add Text.

 

How to change a shape?

  1. Select the shape in the document.
  2. Click tab Format under Drawing Tools from the ribbon menu.
  3. Within group Insert Shape, click Edit Shape.
  4. From the drop-down list, select option Edit Shape.
  5. Select a new shape.

How to group shapes in a document

  1. On the ribbon menu, under the tab Insert, within the group illustrations, click Shapes.
  2. Press and hold the keys CTRL or SHIFT or CTRL+SHIFT and click the shapes one by one.
  3. Right-click and click Group and the click Group from the sub menu.

How to rotate a shape

  1. Select the shape.
  2. Click tab Format under Drawing Tools from the ribbon menu.
  3. Within the group Arrange, click Rotate.
  4. From the drop-down menu, select any of the options or click ‘More Rotation Option’.
  5. In the Layout dialog box, under the tab Size, enter the angle of rotation.
  6. Click OK.

How to rotate text inside a shape

  1. Select text inside a shape.
  2. Click tab Format under Drawing Tools from the ribbon menu.
  3. Within the group Text, click Text Direction.
  4. Select an option from the drop-down list.

About me

How to rotate and add a caption to a picture?

To rotate a picture?

  1. Select the picture.
  2. On the ribbon menu, click the tab Format under Picture Tools.
  3. Within the group Arrange, click icon Rotate.
  4. From the drop-down list, select an option to rotate the picture. To provide a custom angle for rotation, select “More Rotation Options…” and provide an angle under section Rotation.

How to add caption to a picture?

  1. Select the picture.
  2. On the ribbon menu, under the tab References, within the group Captions, click Insert Caption. Caption dialog box appears.
  3. Enter a caption for the picture in the Caption field.
  4. Click OK.

Shortcut key method

  1. Select the picture.
  2. Press keys ALT, S, P (one key after another)
  3. Follow step 3 and 4 of the above procedure.

How to add and remove border (colored border) around a picture


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First method:

  1. Select the picture.
  2. On the ribbon menu, click the tab Format under Picture Tools.
  3. Within the group Picture Styles, click Picture Border. From the drop-down, select the border color

Second method:

  1. Select the picture.
  2. On the ribbon menu, under the tab Home, within the group Paragraph, click the down arrow icon
  3. Within the group Picture Styles, click Picture Border. From the drop-down, select the border color.
  4. Select the image.
  5. On the ribbon menu, under the tab Home, within the group Paragraph, click the down arrow button beside Borders. A drop-down list appears.
  6. Select option Borders and Shading. Borders. Borders and Shading dialog box appears.
  7. Under the tab Borders, select border type as Box. Select color and width of the border lines.
  8. Click OK.

Shortcut key method:

  1. Select the picture.
  2. Press the ALT key and then press keys J P S O one after another.
  3. Select the border color and press ENTER.

How to fix position of an image in a Word document?

To fix a picture in a line in the document

  1. Select and drag the picture to the line in the document.
  2. On the ribbon menu, click the Format tab under Picture Tools.
  3. Under Format tab, within the group Arrange, click Wrap Text.
  4. Select option In Line with Text from the drop-down list.

Shortcut key method to insert a picture

  1. Select and drag the picture to the line in the document.
  2. While keeping the picture selected, press the ALT key and then press the keys J P T W I one after another.

How to insert a pictures into a Word document (offline and online)

How to insert a pictures into a Word document

  1. Place mouse cursor in the document where you want to insert the picture
  2. On the ribbon menu, under the tab Insert, within the group Illustrations, click Pictures. The Insert Picture dialog box appears.
  3. Browse and select the picture from your system.
  4. Click Insert. Word inserts the picture in the cursor position.

 

Shortcut key method to insert a picture

  1. Place the cursor in the document where you want to insert the picture.
  2. Press the ALT key and then press keys N and P one after another. The Insert Picture dialog box appears.
  3. Follow steps 3 and 4 of the above procedure.

 

How to insert pictures from an online source

  1. Place mouse cursor in the document where you want to insert the picture.
  2. On the ribbon menu, under the tab Insert, within the group Illustrations, click Online Pictures. Insert Picture dialog box appears.
  3. You can either search free clip art pictures in Office.com (royalty free) or search images in entire Internet world using Bing search engine.
  4. Select an image and click Insert.

How to import content from a Word document to PowerPoint or convert Word document to PowerPoint

You can import content from a Word document to a PowerPoint presentation without much difficulty. This saves you from significant manual effort otherwise required to copy paste content from Word to PowerPoint.

The procedure is pretty straight forward too.

Procedure:

  1. Start PowerPoint.
  2. Click File and then click New (or CTRL+N) to create new presentation.
  3. On the Insert tab, within group Slide, click New Slide. A drop-down appears.
  4. Select Option Slides from Outline…from the drop-down list. You are done.

 

Important: Before you import a Word document to PowerPoint, make sure that the document is properly formatted.

If you are not using any heading styles, PowerPoint places each paragraph in individual slides. Therefore, content should be in single paragraph to find a place in single slide.

If you are using heading styles (heading 1, heading 2, etc.), PowerPoint creates a new slide for each subsequent similar headings i.e. two subsequent Heading 1s will have two different slides in the presentation. The content that would appear along with a Heading 1 slide must have a heading style lower i.e. Heading 2, Heading 3, etc.

How to remove recent documents in Word

The Recent Documents (FILEà Open à Recent Documents) in Word lists the most recent documents you have worked. Quite a handy feature, which enables you to quickly locate a recent document and saves you from the pain of browsing through folders. Word provides the flexibility to choose the number of recent documents to appear.

However, if you don’t want people (with whom you share your system) to know the documents you are currently working, you can restrict Word not to display none of the recent documents.

Procedure

  1. Click FILE and then select Options from the bottom of the menu. The Word Options dialog box appears.
  2. Click category Advanced from the left hand side pane.
  3. On the right hand side, under the section Display, reset the value to zero in the field “Show this number of recent documents”.
  4. Click OK.

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How to add a new word to Word’s spell check dictionary, create a custom dictionary, and change default dictionary

How to add a new word to Word’s spell check dictionary?

Word highlights a new word (not included in its main dictionary) with a wavy red underline to show it as a misspelled word. If you want a new word to add to the main dictionary, you have two ways:

First method (automatically):

  1. In the document, right click the Word with the wavy red underline.
  2. From the right-click menu, select option Add to Dictionary. The new word is added to the default dictionary.

 

Second method (manually):

  1. Click the File tab on the Ribbon menu.
  2. From the File menu, select Options. Word Options dialog box appears.
  3. On the Word Options dialog box, click category Proofing on the left pane.
  4. On the right hand pane, click the Custom Dictionaries button. Custom Dictionaries dialog appears.
  5. In the Custom Dictionaries dialog, click Edit Word List button.
  6. Type the new word in the Word(s) field. Then click Add.

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How to create a custom dictionary and set the same as the default dictionary to which new words are added

To create a custom dictionary

  1. In the Custom Dictionaries dialog box (see step 4 of above), click the New button.
  2. Enter the name of the new dictionary. Click Save.

 

How to use a custom dictionary as the default dictionary to hold the new words

After you have created a new dictionary as shown above using the Custom Dictionaries dialog box, select the dictionary and then select the language from the Dictionary Language list.

Word creates a new language category and places the custom dictionary under the language.

 

How to change default dictionary

If a language has multiple dictionaries listed in the Custom Dictionaries dialog box, and you wish to change the default dictionary for the language then select the custom dictionary and click the Change Default button.

 

 

How to convert PDF to Word Doc in MS Word 2013

For me, this is the coolest of all the new features of Word 2013, the ability to convert PDFs to editable docs in Word. The process is dead simple and the output is equally good. So, no more trying your luck with online PDF converters or freewares with unpredictable results.

The procedure

  1. Click FILE.
  2. Click Open.
  3. Click Computer.
  4. Click Browse (from bottom). The Open dialog box appears. Select the PDF from your computer. If you are unable to see any PDF in the target folder, on the Open dialog, select option All Files.
  5. Click Open. Word displays a warning message. Click Ok.
  6. Click Save As from FILE menu to save the document.

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How to format an ActiveX controls (checkbox, text box, options box, drop-down list, etc.)

 

Each ActiveX control element has a Properties sheet associated with it. This enables you to format the appearance, behavior, font, data, etc. of the ActiveX control elements.

How to open the Properties sheet

The properties sheet of an ActiveX control element can only be opened in Design Mode. Let us understand this with an example. Now, try to insert the Text Box ActiveX control into your document.

To insert a text box

On the Ribbon menu, under the tab Developer, within the group Controls, click the Legacy Tools icon. A drop-down list appears.

To switch to Design Mode

Select Text Box (ActiveX Control) element from the list. A text box is inserted at the cursor position. By default, the text box is in Design Mode. You can switch it on and off by clicking the Design Mode icon on the Ribbon.

In Design Mode, you can view the Properties icon (just beneath it) enabled. Click this icon to view the Properties sheet.

(Alternatively, in Design Mode, you can right-click the Text box and select option Properties.)

Properties Sheet

Once the Properties sheet is opened, you can see a list of properties of the Text box element under the tab Alphabetic. The same properties are also available under the tab Categorized, but grouped under various headings.

To change a property, click the adjacent cell. Similarly, you can modify all other properties listed.

In Design Mode, you can use the resize handles of the text box to adjust its size.

You can move the text box to the right or left in a line by placing the mouse cursor just in front of the text box and then pressing the TAB and “TAB+SHIFT” keys respectively.