Hi there, greetings from Anupam!! I created this blog as an effort to make your life a bit easier with MS Word. Please feel free to post your queries. I will be glad to help you out!
You can reach me at – anupam321@gmail.com | (+91) 9948125962 (mob)
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MS Word Know How 
You replied to this comment.
Thanks a lot! Means a lot to me!!
You can reach me at – anupam321@gmail.com
Your Msword teachings are touching
thanks for your lessons
Hi Anupam,
Thank you for making this nice article of how to correct multilevel heading numbering. This saved me a lot of time and nerves 🙂
Kind regards,
Felix
🙂 Happy for you!!
Hi Anupam,
I notice you have not blogged lately but you are still answering comments. I have an auto-numbering problem I hope you can help me solve or tell me it is hopeless. Sorry for the long post but it is a complex issue.
I have an auto-numbering question in Word 2010. I need to link numbering between various styles and various levels.
I have grown up with Word since 3.0 when it was the only word processor that was WSIWIG and used a mouse in the 1980’s. You could actually read the manual (on paper) in an evening or two. Yes I am old but still learning. I have always been a big fan of styles because they make consistency easy.
I am trying to create a template that can be used for procedures. These procedures will have headings and body text paragraphs as well as procedure steps with auto-numbering. I want the heading styles to show up in the TOC but not the procedure steps and I want auto-numbering to be linked. The procedure steps may start at any level. I have created styles PROC 1 , Proc2… for instruction steps that don’t need to be in the TOC. I also have created PROC 1 TOC, PROC 2 TOC… for procedure headings that need to be in the TOC but I am not using those yet. My problem is how do I link the auto-numbering that can branch from HEADING1–>HEADING2–>Proc 3 TOC–>Proc 4 or HEADING1–>HEADING2–>Proc 3–>Proc 4–>Proc 5. I never go from HEADING–>Proc–>HEADING.
Here is an example of what I need to do. I will put TOC at the end of the styles that need to be in the table of contents.
1. Heading 1 (TOC)
Body Text
2. Heading 1 (TOC)
Body Text
2.1 Heading 2 (TOC)
2.1.1 Proc 3
2.1.2 Proc 3
2.1.3 Proc 3
2.2 Heading 2 (TOC)
2.2.1 Proc 3
2.2.2 Proc 3
2.2.3 Proc 3
2.2.4 Proc 3
3. Heading 1 (TOC)
Body Text
Body Text
Body Text
Body Text
Body Text
Body Text
Body Text
4. Heading 1 (TOC)
4.1 Heading 2 (TOC)
4.1.1 Heading 3 (TOC)
4.1.1.1 Proc 4
snip
4.1.1.9 Proc 4
4.1.2 Heading 3 (TOC)
Body Text
I have had mixed success using “Set Numbering Value–>Continue from previous list–>Advance value (skip numbers)” to change Proc numbering and Word automatically creates hidden parent levels of Proc styles to make the numbers work but farther into the document it gets squirrely. At that point I have to create PROC paragraph, set the numbering value like above and then hide that paragraph Here is an example of how this looks.
4. Heading 1
4.1 Heading 2
4.1.1 Heading 3
4. Proc 1 Hidden (not sure why 4.1 Proc 2 was skipped but this was automatic)
4.1.1 Proc 3 Hidden
4.1.1.1 Proc 4
4.1.1.2 Proc 4
4.1.1.3 Proc 4
snip
4.1.1.9 Proc 4
4.1.2 Heading 3
4.1.2 Proc 3 Hidden
4.1.2.1 Proc4
4.1.2.2 Proc4
snip
4.1.2.5 Proc4
4.1.2.5.1 Proc5
snip
4.1.2.5.5. Proc5
Body Text
4.1.3 Proc 3 Hidden
4.1.3.1
I hope there is an easier way. I would be glad to upload a sample document for you to take a look at..
Thanks,
Marc
Thanks Marc for reaching out to me. If you can please send the document to my email ID anupam321@gmail. Will see if I can help you with that. Thanks
I’ve got a unique problem with Multilevel Lists: Every time I click that icon in my Word 2013, it ignores my request and immediately switched to the “Numbering” option to that icon’s immediate left. I’ve tried reconfiguring it from the Options menu, and I’ve done a repair install of Office Professional 2013, all to no avail. I can’t enable Multilevel lists at all, in any document, using MS-supplied templates or my own.
Do you know how to overcome this apparent bug in Word 2013?
Sorry…finding it hard to visualize…not aware any problem as such
Hi Word Know How,
I’m hoping you can help me – I work for a small law firm and I am trying to encourage everybody to embrace and use auto-numbering. My thought/hope is to create multiple numbering scheme options (simple 1. (a) (i) and legal Article I, 1.1, (a) (i), etc.) using Styles. Is this something I can do where both options will show up in Styles and I can use which numbering I want to use or do I need to create a Style for each and then add that style scheme when I want to use it? I don’t even know if this is making sense, it’s perfectly clear in my brain, I just don’t know if it’s something that is even possible or if you have another suggestion that would work for people that don’t embrace change very well! Thanks in advance!
Thanks so much. Your blog post has a helped a lot.
I’ve got a good one for you. I am in Word 2016. After creating my headings, everything looks and works great. The problem comes in when I try to print as or save as a .pdf, the level 1 and level 3 headings pixelate when zoomed in. My format is:
SECTION 1
INTRODUCTION
1-1 Second level heading
1-1.1 Third level heading
1-1.1.1 Fourth level heading
Where it says SECTION 1 and 1-1.1 are the parts that pixelate.
Hi, my name is Ana, and we are now producing one school book for Editora Moderna, called Voices, v4, and the editors would like to use the image above. Could you authorize the use? If you can, do you have the image in high definition?
Hope to hear from you soon
Best Wishes
I don’t have ownership of that image. The image comes with the theme, you can contact the theme owner.
Hello. I couldn’t find an answer any other place and perhaps I’m using the wrong wording.
When writing a document, there are a few pages intentionally left blank. Is there a way to not put page numbers on these pages, yet keep the consecutive numbering?
And is there way to skip over the blank page and start the numbering with the next consecutive number as though the blank page was not there?
Hi Anupam 🙂
Some great tips here but I’m still stumped on something. I’m currently creating my appendices for my dissertation and one section of the document needs to display comments, however this then makes the entire document formatted with the comments review pane down the side. Can this be avoided?
Many thanks,
Alison
Hi Alison, hope I understood you correctly. If you have inserted comments into your document and you don’t want them to be visible on the comments pane as balloons, then do the following:
1. On the Ribbon menu, under tab ‘Review’, within section ‘Tracking’, click ‘Show Markup’. A drop-down list appears.
2. From the drop-down list, point to Balloons. A sub menu appears.
3. Select “Show All Revisions Inline”.
The comments balloons will disappear. However, commented text will be marked.
First of all, congrats on the great job you are doing here. I have a question. I have a document with multiple headings. So I have paragraphs A., B. (Heading1) paragraphs like A.1 , B.1 (Heading2), A.1.1 , B.1.1 (Heading3) and so on. In these paragraphs I have tables with numbered rows (using numbered list) 1,2,3 etc BUT I would like them to be A.1, A.2, A.3 in paragraph A , B1.1.1, B1.1.2 in paragraph B1.1 etc. I can upload an example somewhere if that helps. Thank you in advance for your help
I know you are not a help desk, but you address some rather tricky moves not usually covered by websites which provide rather generic information. So, here’s one I can’t find the answer to.
I am a chemist who wants to place auto-numbering for equations which occur throughout the document, but I want the auto-numbering to show to the RIGHT of the equation. (Analogous, I suppose, to a bullet list with the bullet aligned to the right of the text.)
It’s easy enough to assign a new number list of the format “(Eq. 1)”, but how do I construct an auto-list to produce something on the order of…
y = mx + b (Eq.1)
a + b = c (Eq. 2)
text text texttext text text
text text texttext text text
a^2 + b^2 = c^2 (Eq. 3)
…where the numbers are aligned to the right margin?
I’m guessing it’s not doable, but I am no expert, and I don’t want to count WORD out just yet.
Regards.
Thanks for visiting my blog! It is doable, but with a different approach. I am using your example to explain.
We will use the Caption feature instead of numbering to solve this problem. Am not sure which version of Word you are using, will show this procedure in Word 2007.
1. On the Word Ribbon, click the tab References and then within the group Captions, click Insert Caption. The dialog box Caption appears.
2. On the dialog box Caption, from the drop-down list Label, select the value “Equation”.
3. Under the label Caption, you can view auto caption as Equation 1.
4. You can customize the auto label. To customize,
a. Click the New Label button and enter the new label e.g. Eq. 1 in your case. You can include a left bracket like (Eq. and then include the right bracket later when inserting a caption.
b. Click OK. You can view the label has changed to Eq. 1
5. Now, place cursor beside the first equation and then click Insert Caption. The caption dialog box appears. Include the right bracket.
6. Click OK.
Your example would look like this:
y = mx + b (Eq. 1)
a + b = c (Eq. 2)
You can also use decimal numbers Eq. 1.1, Eq. 1.2 etc. In this case, you need to use a multilevel list and include the heading styles (by clicking the button Numbering in the Caption dialog box and then select
Hi, A simple one I hope. I want to put a drop down menu in MS Word 2010 so that there are twenty choices. Heres the trick bit. I want to be able to select more than one item. So if I select five items they appear on the screen one above the other. The drop down menu will be the full width of the page and when i have made my selections they are in a list shown in a list form one on top of the other and not going across the page. Can this be done. Thanks
noticed I made a mistake in my email address corrected here.
Hey Anupam! If you can help me with an issue with forms/restricting editing, that would be sweet!
I have a form doc with fields for a user to enter text. I protect the doc with the developer>restrict formatting and editing tool. I do NOT check the “restrict formatting” box. I WANT user to be able to format text (bold, italics). BUT…. they can’t format text. I put in rich text boxes for text entry… no luck.
ideas?
Thanks,
Mark
Hi Mark,
You are right…when your document is protected (Restrict Formatting and Editing), user cannot perform bold, italic, etc.
But, you can still allow your user to apply styles from the Styles gallery (Alt+S+O) when your document being protected.
How?
Click Developer >> Protect Document >> Restrict Formatting and Editing
From the “Restrict Formatting and Editing” pane, click ‘Settings’ under Formatting restrictions.
On the “Formatting Restrictions” dialog box, click “All”. Click OK.
Click “Yes, Start Enforcing Protection”.
Now, user can use all the styles available under Home >> Styles gallery.
Regards,
Anupam