Importing Custom Heading Styles

One of the frequently asked query when it comes to MS Word Multilevel Lists is “how to import custom multilevel headings from one document to another?”

Word 2007 provides an option to import previously created multilevel heading styles. This saves you from recreating a multilevel heading styles over and over again.

To be able to import custom styles, you must save them as Templates. Let’s see how to do that.

Firstly, we will save a custom templates in the Trusted Templates folder for future use.

To save documents as Templates
    1. Open a new Word document. Create your own heading styles, etc.
    2. After creating your own heading styles, save them as templates. To save, click the Office button, point to Save As. The Save As dialog box appears.
    3. Select the Trusted Template folder (from left) as the Save In folder.
    4. Select Word Template as the Save as type (from bottom).
    5. Click Save.

You can save multiple templates (with different styles) as explained above in the Trusted Template folder.

Now to import styles from an old template to a new template/document, do the following:

    1. Open the Style window (press Shift+Ctrl+Alt+S or Alt+O+S).
    2. Click the Manage Styles icon on the Styles window.


3. Manage Styles window appears.


4.   Click the Import/Export button. This opens the Organizer dialog box. See below.


You can view the style elements of your current document in the left hand side and style elements of the Word Normal.dotm file on the right hand side of the Organizer dialog box.

  1. Click the Close File button on the right hand side to close the normal file and then click Open File button to open one of your previously saved trusted templates. You are copying the styles from this template to you current document.
  2. Style elements from your template will be populated on the right side. Select the styles (Heading 1, Heading 2, Heading 3, Normal, Header, Footer, etc.) that you want to copy to your current document.
  3. Click the copy button Picture3. Word will prompt the message, “Do you wish to overwrite the existing style entry element?” Click Yes or Yes to All. Styles elements from the current document will be overwritten by the copied style elements.